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Admissions Policy

  1. King George International College (KGIC) welcomes applications from students who can add to the inspirational and multicultural academic life at our college.
  2. Detailed, accurate information and guidance is offered on our website, in our promotional materials, and through our student advisors, to ensure our potential and current students make informed decisions about their programs. Our admission requirements are well publicized and applied consistently.
  3. Entry Assessment Tools and Admission Requirements ensure students have the required language competencies (see Language Proficiency Assessment Policy), and the basic skills and abilities to achieve program outcomes.
  4. Students are provided with the following policies before entering into a Student Enrollment Contract:
    • Tuition & Fee Refund Policy
    • Dispute Resolution/Grade Appeal Policy
    • Withdrawal Policy
    • Dismissal Policy
    • Admissions Policy
    • Attendance Policy
    • Program Outline
    • Work Experience Policy (if applicable)
    • Prior Learning Assessment Policy (if applicable)
    • Language Proficiency Assessment Policy (if applicable)
  5. Program & Course Specific Admission Requirements:

    The following admissions requirements are regularly applied by our admissions staff members, Entrance Exam Administrators/ Entrance Interviewers. KGIC requires all students meet the minimum requirements shown below:

    • English as a Second Language for Adults (ESL –Adults):

      No Requirements (students complete a level test & oral interview on the first day of classes to determine levels)

    • TOEFL® Test Prep:

      TOEFL iBT® 45-46, TOEIC® 550, IELTS 4.5, completed KGIC Level 3, any recognized international English language equivalency test score or a pass on our Entrance Exam. No interview required.

    • International English Language Testing System (IELTS):

      TOEFL iBT® 40, TOEIC® 470, IELTS 3.5, completed KGIC Level 2, any recognized international English language equivalency test score or a pass on our Entrance Exam. No interview required.

    • Cambridge First Certificate in English (FCE):

      TOEFL iBT® 61, TOEIC® 650, IELTS 5.5, completed KGIC Level 4, any recognized international English language equivalency test score or a pass on our Entrance Exam. No interview required.

    • Business English (BE):

      TOEFL iBT® 45-46, TOEIC® 550, IELTS 4.5, completed KGIC Level 3, any recognized international English language equivalency test score or a pass on our Entrance Exam. No interview required.

    • Powerspeaking & Modern Media (PMM):

      TOEFL iBT® 45-46, TOEIC® 550, IELTS 4.5, completed KGIC Level 3, any recognized international English language equivalency test score or a pass on our Entrance Exam. No interview required.

    • Intermediate English for Post-Secondary Education (IEPE):

      TOEFL iBT® 45-46, TOEIC® 550, IELTS 4.5 with a 4.5 in Writing, completed KGIC Level 3, any recognized international English language equivalency test score or a pass on our Entrance Exam. Interview required.

    • English for Post-Secondary Education (EPE):

      TOEFL iBT® 61, TOEIC® 650, IELTS 5.5 with a 5.5 in Writing, completed KGIC Level 4, any recognized international English language equivalency test score or a pass on our Entrance Exam. Interview required.

  6. Proof of the minimum English language requirement shall not be older than one (1) year.
  7. Admission requirements may not be waived by the student or KGIC.
  8. All changes to the minimum admission requirements shall be communicated clearly and in writing to all parties concerned, both internal and external. A grace period of three months shall apply between announcement of the changes and their actual implementation.
  9. Should a student fail the Entrance Exam or Entrance Interview, he/she may not retake it again until a period of three weeks has passed. This three-week period may only be waived at the Director’s discretion.
  10. A copy of all Entrance Exam and Entrance Interview Results (if applicable) shall be kept in the student’s file.

Attendance & Punctuality Policy

KGIC Attendance Policy for ESL StudentsKGIC Attendance Policy for Specialized Programs (SP)
(IELTS, TOEFL®, FCE, Business English, Powerspeaking & Modern Media, & University & College Pathway Programs)

I agree to attend ALL of my classes REGULARLY & ON TIME.

  1. Late arrival = under 10 minutes from the start of class
  2. 2 Lates in one month from the same class = 1 Absence.
  3. 6 Lates in one month from the same class = 3 Absences.
  4. I will be marked "LATE" if I arrive after my instructor. I may still come into class at my instructor’s discretion.
  5. If I am more than 10 minutes late for my grammar class, I cannot enter. Two late arrivals equal one absence
  6. If I am sick: I must either call the school or talk to the appropriate person promptly when I return to school (head teacher, director or advisor, depending on your campus).

*Important: calling in sick does not mean you are excused for that day if you’ve had problematic attendance.

If I miss more than 30% of my scheduled classes, I will NOT receive a Certificate of Completion at the end of my program.

Please Click HERE for Full Policy.

At King George International College (KGIC), we believe that regular attendance, participation and work completion are necessary to successfully study a program.

Late/absent students lose valuable learning time and can interfere with others’ learning.

Our goal is to create the best conditions for learning and to prepare students for the work world.

Please Click HERE for Full Policy.

Dismissal Policy

  1. Considering the gravity of this measure, the College shall act with utmost circumspection and due consideration of extenuating circumstances in dismissing any student.
  2. Prime reasons for dismissal shall be the student's failure to abide by our attendance and English Only policies.
  3. Apart from the above, management and individual coordinators shall have the authority to announce and duly post other grounds for dismissal, provided they can be reasonably construed as preventing effective campus or classroom management, e.g. disruptive classroom behaviour (eating, drinking, swearing), unauthorized use of alcohol or illegal drugs, violence against persons or property, possession of weapons, verbal abuse or intimidation, theft and gambling.
  4. Unless circumstances warrant immediate dismissal (see Article 8), dismissal shall follow a three-step process of first written warning, second or final written warning, and dismissal from the College.
  5. Instructors are strongly advised to precede the first written warning with an unmistakable verbal warning.
  6. Instructors and coordinators shall be allowed reasonable leeway to exercise their best professional judgment in applying this dismissal policy. They shall confer with colleagues and management when any situation can be considered borderline.
  7. Dismissal of co-op or practicum students who have been fired by their host organization for due cause shall be subject to a joint decision by College management and the practicum/co-op coordinator. In case of disagreement, the decision of College management shall prevail.
  8. Immediate dismissal shall only be considered in a situation of evident physical risk to the instructor and/or other students. In this particular case, the instructor shall notify College management and administration without delay and submit a written report within two working days.
  9. At any point in the dismissal process, the student shall have the right to invoke the College dispute policy. In this instance, the dismissal policy shall be suspended and the dispute policy shall be allowed to follow its normal course, up to and including third-party arbitration.
  10. Changes in the dismissal policy shall be clearly communicated to all staff and students on campus. Changes in the dismissal policy shall be effective immediately, though not retroactively.

Dispute Resolution & Grade Appeal Policy

      • KGIC is committed to impartial and nondiscriminatory treatment of all our students, and provides an opportunity for students to resolve disputes of a serious nature and grades appeals in a fair, reasonable and equitable manner.

    • The policy applies to all KGIC students who are currently enrolled or were enrolled 6 months prior to the submission of their concern to the Academic/Campus Director or Senior Academic Manager.

English Only Policy

KGIC strongly believes in supporting our students to learn English; that is why all students at KGIC must speak English only! The policies are slightly different between ESL and our “Specialized Programs (SP)” (BE, IEPE, EPE, IELTS, FCE, TOEFL, or PMM). This is because of the different lengths of the programs and the level of expectation for the students’ English abilities.

  ESL Specialized Programs (SP):
BE, IEPE, EPE, IELTS, FCE, TOEFL, PMM
1 Warning:
  • 1-Day Suspension From Class
  • Required to Complete In-School Academic Assignment
  • No scholarship that month
  • 1-Day Suspension From Class
  • Required to Complete In-School Academic Assignment
2 Warnings:
  • 1-Week Suspension From Class
  • Required to Complete In-School Academic Assignment
  • No Certificate Will Be Issued
  • 1-Day Suspension From Class
  • Required to Complete In-School Academic Assignment
3 Warnings:
  • Expulsion From School
  • Refund According to KGIC Tuition & Fee Refund Policy
    (e.g.: 0% refund after 30% program completion)
  • 1-Week Suspension From Class
  • Loss of Practicum Privileges
  • Possible Expulsion
  • Refund according to KGIC Tuition & Fee Refund Policy
    (e.g.: 0% refund after 30% program completion)
When: Anytime
Where: Anywhere; Inside KGIC Buildings (Including Washrooms) and Surrounding Areas (Including Sidewalks, Parking Lots and Smoking Areas)
Downloads: Download the PDF Download the PDF

Tuition & Fee Refund Policy

Written Notice

a) To initiate a refund, written notice must be provided:
  • By the student to the institution when the student withdraws, or
  • By the institution to the student where the institution dismisses a student
  • The written notice of withdrawal or dismissal may be delivered in any manner provided that a receipt or other verification is available that indicates the date on which the notice is delivered.
  • The notice of withdrawal or dismissal is deemed to be effective from the date it is delivered.

Refund Entitlement

a) Refund entitlement is calculated on the total tuition fees due under the contract, less the applicable non-refundable application or registration fee. Where total tuition fees have not yet been collected, the institution is not responsible for refunding more than has been collected to date and a student may be required to make up for monies due under the contract.

b) If the institution has received fees in excess of the amount it is entitled to under the student contract, the excess amount must be refunded.

Refund Policy for Students

a) Refunds before the program of study begins:

  • If written notice of withdrawal is received by the institution less than seven (7) calendar days after the contract is made, and before the commencement of the period of instruction specified in the contract, the institution may retain the lesser of 5% of the total tuition fees due under the contract or $250.
  • Subject to subsection (a) (1), if written notice of withdrawal is received by the institution thirty (30) calendar days or more before the commencement of the period of instruction specified in the contract, and more than seven (7) days after the contract was made, the institution may retain the lesser of 10% of the total tuition fees due under the contract, or $1000.
  • Subject to subsection (a) (1), if written notice of withdrawal is received by the institution less than thirty (30) calendar days before the commencement of the period of instruction specified in the contract, and more than seven (7) days after the contract was made, the institution may retain the lesser of 20% of the total tuition fees due under the contract, or $1300.

b) Refunds after the program of study starts:
  • If written notice of withdrawal is received by the institution, or a student is dismissed, within 10% of the period of instruction specified in the contract, the institution may retain 30% of the total fees due under the contract.
  • If written notice of withdrawal is received by the institution, or a student is dismissed, after 10% and before 30% of the period of instruction specified in the contract, the institution may retain 50% of the total fees due under the contract.
  • If a student withdraws or is dismissed after 30% of the period of instruction specified in the contract, no refund is required.

Other Refund Policy Requirements

a) Where a student is deemed not to have met the institutional and/or program specific minimum requirements for admission, the institution must refund all fees paid under the contract, less the applicable non-refundable application or registration fee.

b) Where a student withdraws or is dismissed from his or her program, he or she is entitled to 100% refund of any as-yet to be received consumables that have been pre-paid.

c) Where an institution provides technical equipment to a student, without cost to the student, and the student withdraws or is dismissed, the institution may charge the student for the equipment or use of the equipment on a cost recovery basis, unless the student returns the equipment unopened or as issued within fourteen (14) calendar days.

d) Refunds owing to students must be paid within thirty (30) calendar days of the institution receiving written notification of withdrawal and all required supporting documentation, or within thirty (30) calendar days of an institution's written notice of dismissal.

e) Where the delivery of the program of study is through home study or distance education, refunds must be based on the percent of the program of study completed.

Language Proficiency Assessment Policy

Policy:
  1. Instruction at King George International College (KGIC) is conducted in English.
  2. Students entering into ESL-Adults are not required any kind of Language Proficiency Assessment, as all levels are accepted.
  3. Students wanting to take “specialized” programs (BE, IEPE, EPE, IELTS, FCE, TOEFL® Test Prep, or PMM), whose first languages are not English are required to undergo a Language Proficiency Assessment (in the form of our entrance exam) prior to enrolment, or provide proof of proficiency (detailed in the chart below), in order to ensure they have the language abilities necessary to successfully complete the program of their choice.
  4. Language proficiency requirements are admission requirements for our specialized programs, and they may not be waived by either the KGIC or the student.
  5. Proof of the minimum English language requirement shall not be older than one (1) year.
  6. All I-EPE and EPE students must complete an oral interview as a part of the proficiency test process.
Focus of ProgramProgram:
(English as a Second Language)
Proof Of Language ProficiencyOther
ESL ESL - Adults
English as a Second Language (Adults)
None Required
(students complete a level test & oral interview on the first day of classes to determine levels)
n/a
 
TOEFL
IBT®
TOEIC®IELTSCompleted
KGIC Level
Interview
Required
404703.52NO
45/465504.53NO
616505.54NO
45/465504.53NO
45/465504.53NO
45/465504.5 with
4.5 writing
3YES
616505.5 with
5.5 writing
4YES
 
Test Preparation IELTS
International English Language Testing System
Any recognized international English language equivalency test score or a pass on our Entrance Exam.
TOEFL® Test Prep
Test Preparation for the TOEFL® Test
FCE
Cambridge First Certificate in English
Language
Enhancement
BE
Business English
PMM
Powerspeaking & Modern Media
University &
College
Pathways
IEPE
Intermediate English for Post-Secondary Education
EPE
English for Post-Secondary Education

Privacy Policy

  • Personal Information

    The Personal Information Protection Act and the Freedom of Information and Protection of Privacy Act, (the "Act") govern the way private sector organizations collect, use, disclose and secure personal information , and applies to campuses (or students) in British Columbia, Ontario and Nova Scotia. Personal information means all information about an identifiable individual, but does not include business contact information such as the name, position, business telephone, email and fax numbers of an individual.

  • Privacy Policy

    At KGIC, we are committed to respecting your right to privacy. We acknowledge the sensitivity of personal information which may be provided to us in the course of our business. We recognize our responsibility for ensuring the confidentiality and security of your personal information in our custody and control. Ensuring the accuracy of your personal information is our joint responsibility. We conduct our business in compliance with the terms of the Act. This Policy outlines in general terms the principles the Company applies in protecting the personal information of current, past and prospective students and customers that comes within our custody or control.

  • Student/Customer Information

    We collect student/customer personal information for the following purposes:

    • to provide education and training services;
    • to provide career advising and program selection services;
    • to assist students in securing funding for education and training programs;
    • to facilitate student career placement opportunities;
    • to maintain financial and business records related to the provision of these services.

    We limit the collection of personal information to that which is necessary for identified purposes and as permitted by law. Examples of personal information we may collect in order to provide these services to students or prospective students include: name, home address and telephone; identification verification numbers such as birth date, social insurance, driver's license, etc; marital and family status; income sources; citizenship or immigration status; educational history; transcripts of marks; diplomas; attendance records; all video images; medical status where relevant to a course or placement; financial records relating to tuition payment, educational funding and student loans; employment history, post-graduation employment and references. We do not use or disclose personal information for purposes other than those for which it was collected, except with the consent of the individual or as required or permitted by law.

  • Security

    We recognize KGIC's obligation to protect personal information in our custody or control by means of security safeguards appropriate to the sensitivity of the information. These may include taking appropriate and reasonable steps on a technological, contractual, administrative or physical security basis to protect personal information against risks such as loss or theft, unauthorized access, disclosure, copying, use, modification or destruction.

  • Retention

    We retain personal information only as long as necessary for the fulfillment of the purposes for which it was collected, or as required or permitted by law.

  • Accuracy, Access & Questions

    We take steps to ensure that personal information is as accurate, complete and up-to-date as necessary for the purposes for which it is used. However, accuracy is a joint responsibility. Students and customers are encouraged to update their personal information as necessary. The Act permits individuals to access their personal information under our custody or control, and information on how their personal information is being used or disclosed by us, including the names of the individuals and organizations to whom their personal information has been disclosed by us. We will respond to all such requests in compliance with the Act. The law permits individuals to request correction to errors or omissions in their personal information in our custody or control. KGIC will respond to all such requests in compliance with the Act.

Respectful and Fair Treatment of Students / Staff Policy

The purpose of this policy is to set out the principles and standards of professional conduct expected of all members of the college community in order to make every reasonable effort to provide a respectful campus environment free from discrimination, harassment, and violence for employees and students alike.

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